Bylaws   

Texas Computer Education Association

ByLaws

ARTICLE VII.  STATE OFFICERS AND AREA DIRECTORS

 Section 1.  State Officers

        The officers of the Association shall be President, Past President, President Elect, Vice President-Member Services, Vice President-Records and Finance, Vice President-Convention, and Vice President Elect to be elected by the voting membership.

 Section 2.  Qualifications for State Officers and Area Directors

        Any Regular Member who is a teacher, administrator, or other employee of an educational entity in the state of Texas, shall be eligible for nomination and election to any office of the Association.  Educational entities, for the purpose of these ByLaws, shall include public and private schools, colleges and universities, and governmental agencies concerned with education.

        Area Directors must reside or be employed in the TCEA Area in which he/she is running for election and must continue to reside or be employed in the TCEA Area that they represent for the duration of their term.

        In addition, state officers must have served as a voting member of the Board of Directors for at least two years prior to taking office. In addition, to be eligible for President-elect, a person must have served an elected term on the Executive Committee.

Section 3.  Terms of State Officers and Area Directors

        The President Elect shall be elected annually.  The President Elect shall serve a three-year term, one year each in the following order:

                President Elect for one (1) year

                President for one (1) year

                Past-President for one (1) year

The Vice President Elect shall be elected annually. The Vice President Elect shall serve a two-year term, one year each in the following order.

                Vice President Elect for one (1) year

                Vice President-Convention for one (1) year

        The Vice President-Member Services shall be elected every two years and shall serve a two-year term.

        The Vice President-Records and Finance shall be elected every two years and shall serve a two-year term.

        The Vice President-Member Services and the Vice President-Records and Finance shall not be elected in the same year in order to stagger terms.

        Area Directors from each of the Association designated areas of the state shall be elected.  One half of the Area Directors shall be elected each year in order to stagger terms. Odd numbered area terms begin in odd numbered years and even numbered area terms begin in even numbered years.

 Section 4.  Nomination and Election Procedures for State Officers and Area Directors

        Notice that nominations are open shall be sent  to the voting membership at least 120 days prior to the Annual Business Meeting.  Nominations shall be in writing, signed by a Regular Member, and shall include a brief resume and a written consent of the nominee to be nominated and serve if elected.

        In order to accept, nominations must be received at the Association’s or the Nomination Committee Chair’s mailing address no later than 90 days prior to the annual business meeting.  If no nominations are received for any open position, candidates will be provided by the Vice President-Member Services in accordance with these ByLaws (Article VII, Section 8).

        Election ballots will be made available to the full voting membership and shall be returned to the Association.  Ballots must be verifiable.  Election results will be determined by a plurality of votes received by the deadline.

        Officers assume office at the beginning of the fiscal year.

Section 5.  Duties of the President

        The President shall be the chief elected officer of the Association and serve as Chairman of the Board of Directors.  The President shall preside at all regular and special meetings of the Board of Directors and the membership.  The President shall serve as a member, ex-officio, of all committees.  The President shall make all required appointments of the standing and special committees and other positions as needed unless otherwise stated in the Bylaws.           

        The President shall be responsible for conducting, or delegating as appropriate, the daily business of the Association, consistent with current policies of the Association. The President shall work closely with the Executive Director and shall mentor the President Elect.

        At the Annual Business meeting and at such other times as are deemed proper, the President shall communicate to the members such matters and make such suggestions as may tend to promote the welfare and increase the usefulness of the Association.  He/she shall perform such other duties as are necessarily incident to the office of the President or as may be prescribed by the Board of Directors.

        The President of the Association shall attend the Organizational Affiliate meetings of the International Society for Technology in Education (ISTE).

        The President of the Association will present the yearly calendar of regular Board meetings and other events upon assuming office.

Section 6.  Duties of the Past President

        The Past President succeeds from the Presidency.  He/she shall act in an advisory capacity to the Board of Directors and shall serve on all Standing Committees as well as committees appointed by the President or requested by the Board. The Past-President may serve this year without being employed by an educational entity, but may not be employed by a technology-related vendor or company. 

Section 7.  Duties of the President Elect

        The President Elect shall succeed to the President. He/she shall perform the duties of the President in the event of the President’s inability to be present. The President Elect shall accompany the President to Association events. The President Elect shall be responsible for reviewing official Association documents, including financial reports and minutes of all meetings. 

Section 8.  Duties of the Vice President-Member Services

        The Vice President-Member Services shall be responsible for nominations and elections of officers, membership, and Board training.

Section 9.  Duties of the Vice President-Records and Finance

        The Vice President-Records and Finance shall be responsible for reviewing official Association documents, including financial reports and minutes of all meetings. The Vice President-Records and Finance will see that minutes are recorded for all Annual Business Meetings, special meetings, and each Board of Directors meeting. 

        The Vice President-Records and Finance shall work with the Executive Director regarding fiscal arrangements and shall review all transactions of the State level of the Association on a monthly basis.

        The Vice President-Records and Finance shall report on the financial condition of the Association at all meetings of the Board of Directors and at the Annual Business Meeting, and at other times when called upon by the Board of Directors.

        At the end of each fiscal year, the Vice President-Records and Finance shall work with the Executive Director to direct the preparation of an annual report which shall reflect the annual compiled financial statement conducted by professional individual(s) with demonstrated knowledge of established accounting procedures.

Section 10.  Duties of the Vice President-Convention

        The Vice President-Convention shall serve as the Program Chair of the State Convention, including the Chair of the Convention Committee, and shall mentor the Vice President-Convention Elect.

Section 11.  Duties of the Vice President Elect

        The Vice President Elect shall succeed to the Vice President-Convention. He/she shall perform the duties of the Vice President-Convention in the event of the Vice President’s  inability to be present. The Vice President Elect shall accompany the Vice President-Convention to all Convention related events.

Section 12.  Duties of the Area Directors

        Area Directors are the chief elected officers for each of the TCEA state defined geographical areas.  The Area Director attends and has voting privileges at all Board meetings, acts as a liaison between Area members and the TCEA Board, organizes specialized Area activities, promotes Area membership, contributes to the TCEA communications network, budgets and directs the Area funds, works on various committees as assigned, chairs the Area Council, advises Local Chapters in that Area, and promotes the use of computers and technology in educational settings.