Presenters
The TCEA 2010 Annual Convention & Exposition is just around the corner! We are excited and delighted to have you present at convention this year. Below are details about the convention that are important to presenters.
Convention Dates: Feb. 8 – 12, 2010
Location: Austin Convention Center, 500 East Cesar Chavez Street, Austin, Texas 78701
Presenter Check-In Information
Check-In Location: VIP/Presenter Check-In counter (next to registration)
Check-In Hours: Monday, Feb. 8 – Wednesday, Feb. 10 from 7:00 AM – 6:00 PM; Thursday, Feb. 11 from 7:00 AM - 5:00 PM, and Friday, Feb. 12 from 7:00 AM - 11:00 AM.
Presenters MUST check-in at least 30 minutes prior to the session start time. You may pick up your badge, ribbons and any additional presenter information at the Presenter Check-In counter. The VIP/Presenter Check-In counter is located on the 4th Street entrance of the Austin Convention Center next to registration.
Note-Your badge will NOT be mailed to you as it is required that you sign-in on site.
Presenter Registration
Remember that all presenters and co-presenters must be registered for the convention.
I haven’t registered for the convention yet?
Register online at: http://www.tcea.org/convention/2010/attendees/registernow/Pages/default.aspx until January 15. If you have not registered by Jan. 15, you must contact Chris Kelly (ckelly@tcea.org) to register and confirm your presentation. Your presentation may be cancelled if you are not registered.
Presenter Handouts
Each presenter is expected to provide an electronic copy of his/her handout and/or presentation in advance. These will be posted on the TCEA web site with all rights reserved to the author and made available after the convention for attendees to download. All handouts were to be sent to the TCEA office by Nov. 20, 2009. If you have not submitted your handouts, please send an e-mail with a zipped file saved as your session ID# to mmartinez@tcea.org.
Equipment Notice:
Note-There is a different listing of equipment that is provided for session and workshop presenters.
If you bring your own computer:
- Tech support will not be provided for personal computers or other equipment brought in for your presentation.
- The Austin Convention Center uses a DHCP server to hand out IP numbers for you to gain Internet access. Thus, if you bring a computer, you will need to set it for DHCP. Be sure to write down ALL settings from your district connection before you change your computer settings.
- There is no proxy server at the Austin Convention Center, so you will need to turn off this setting in your browser.
Special Equipment Requested
SMART Boards, Promethean white boards, document cameras, Classroom Response Systems, and extra power strips will be provided only to presenters who requested them in advance. Please refer to the listing below to verify if you will have access to this special equipment. Refer to your room assigned number.
|
EQUIPMENT |
ROOM |
|
SMART Board |
Ballroom C, 4A, 4B, 6B, 12B (2/8 – 2/12 all day) |
|
Promethean Board |
Ballroom C, 5B, 6A, 19A (2/8 – 2/12 all day) |
|
Document Camera |
Room 17A on 2/10/10 from 11:45 AM - 12:45 PM and from 2:15 PM - 3:15 PM; Room 4A on 2/11/10 from 8:00 AM - 11: AM; Room 18C from 1:00 PM - 2:00 PM |
|
einstruction Classroom Response Systems |
Ballroom C on 2/10 from 2:00 PM - 3:30 PM and on 2/11 from 12:00 PM - 1:30 PM; Room 4B on 2/11 from 12:00 PM - 1:30 PM |
|
Extra Power Strips |
Room 9A on 2/9 from 8:00 AM - 3:00 PM |
If your session or workshop requires hardware that is not on this list, notify Monica Martinez immediately at mmartinez@tcea.org.
Session Equipment Provided
A data projector with VGA cable, screen, speaker system, electrical, and Internet connection (Ethernet) will be available in each room of the convention center. Presenters should bring their own computers if needed for presentations (with the exception of workshop presenters). Peripheral devices such as printers, scanners, cameras, and other specialized hardware are the responsibility of the presenter.
Software is not provided for session presentations. All needed software needs to be provided by the presenter and needs to be preloaded on their laptops for use during their presentations.
Workshop Equipment Provided
A data projector with VGA cable, screen, presenter computer, speaker system, electrical, and Internet connection (Ethernet) will be available in all workshop rooms. Each attendee will have a computer to use during the workshop. No-lab workshops will be held in rooms without computers. Peripheral devices such as printers, scanners, cameras, and other specialized hardware are the responsibility of the presenter.
PC Laptop Computer Specs
-120 G Hard Drive
-2G RAM
-Graphics and Video Card: Intel 945GM built-in
-Two 1W speakers
-Built-in microphone
-3 USB 2.0 connectors
-DVD/CD-RW
-Operating System: MS Windows 7
MAC Computer Specs
-Operating System: Mac OS X (10.6) Snow Leopard
Presenters World
A presentation set up room is available to test your equipment in a live environment. Presenters World is located on Level 3 across from Room 7-Tech Crew room. It is highly recommended that you test your software in the Windows 7 environment.
Workshop Room Details
Each workshop will have a limited enrollment to allow active attendee participation. Computer labs will have between 16 and 40 computers available, depending on the room assignment. Each attendee will have a computer to use during the workshop. No-lab workshops will be held in rooms without computers.
Workshop Room Details:
|
Level Three |
|
Room |
Set |
Computers |
Head table |
Electrical |
Internet |
A/V |
|
4A |
Classroom 30’’ Tables |
0 |
6' skirted head table, two chairs |
To head table & projector only |
To head table only |
Screen, lectern w/mic, projector |
|
4BC |
Classroom 30’’ Tables |
30 |
6' skirted head table, two chairs |
To presenter, projector & each row of tables |
Screen, lectern w/mic, projector |
|
5A |
Classroom 30’’ Tables |
20 |
6' skirted head table, two chairs |
To presenter, projector & each row of tables |
Screen, lectern w/mic, projector |
|
5B |
Classroom 30’’ Tables |
20 |
6' skirted head table, two chairs |
To presenter, projector & each row of tables |
Screen, lectern w/mic, projector |
|
5C |
Classroom 30’’ Tables |
30 |
6' skirted head table, two chairs |
To presenter, projector & each row of tables |
Screen, lectern w/mic, projector |
|
6A |
Classroom 30’’ Tables |
40 |
6' skirted head table, two chairs |
To presenter, projector & each row of tables |
Screen, lectern w/mic, projector |
|
6B |
Classroom 30’’ Tables |
35 |
6' skirted head table, two chairs |
To presenter, projector & each row of tables |
Screen, lectern w/mic, projector |
|
8A |
Classroom 30’’ Tables |
30 |
6' skirted head table, two chairs |
To presenter, projector & each row of tables |
Screen, lectern w/mic, projector |
|
8B |
Classroom 30’’ Tables |
20 |
6' skirted head table, two chairs |
To presenter, projector & each row of tables |
Screen, lectern w/mic, projector |
|
8C |
Classroom 30’’ Tables |
30 |
6' skirted head table, two chairs |
To presenter, projector & each row of tables |
Screen, lectern w/mic, projector |
|
9A |
Classroom 30’’ Tables |
30 |
6' skirted head table, two chairs |
To presenter, projector & each row of tables |
Screen, lectern w/mic, projector |
|
9B |
Classroom 30’’ Tables |
35 |
6' skirted head table, two chairs |
To presenter, projector & each row of tables |
Screen, lectern w/mic, projector stand |
|
9C |
Classroom 30’’ Tables |
30 (Mac) |
6' skirted head table, two chairs |
To presenter, projector & each row of tables |
Screen, lectern w/mic, projector stand |
|
10A |
Classroom 30’’ Tables |
30 (Mac) |
6' skirted head table, two chairs |
To presenter, projector & each row of tables |
Screen, lectern w/mic, projector stand |
|
10B |
Classroom 30’’ Tables |
40 |
6' skirted head table, two chairs |
To presenter, projector & each row of tables |
Screen, lectern w/mic, projector |
Remember that the rooms are already set up to maximum capacity. Keeping the doors closed during your workshop will provide the best comfort level and temperature. Tables and chairs are to remain in place and not moved as there will be a charge to reset the rooms.
Please do not plan to put anything on the walls as the convention center personnel have emphasized that it is not permitted.
Software Provided (for workshops only)
It is imperative that you view the Software Listing to confirm that your software will be available for your workshop. If your workshop requires software that is not on this list, notify Monica Martinez immediately at mmartinez@tcea.org.
-Operating System: Windows 7 (PC) or Mac OS X (10.6) Snow Leopard (MAC)
-Software Version: Note-ONLY the highest version of the software will be provided
-Moodle: Presenters who are providing a workshop on Moodle that intend to download the Moodle server, need to contact Monica Martinez (mmartinez@tcea.org) immediately.
FAQ-Additional Presenter Information
How many people have signed up for my workshop? View the Workshop Registration Listing to find out how many attendees have registered for your workshop.
Cancellation-TCEA reserves the right to cancel a workshop if attendee registration is low. The main presenter will be notified if his/her workshop has been cancelled.
I haven’t registered for the convention yet? Register online at: http://www.tcea.org/convention/2010/attendees/registernow/Pages/default.aspx until January 15. If you have not registered by Jan. 15, you must contact Chris Kelly (ckelly@tcea.org) to register and confirm your presentation. Your presentation may be cancelled if you are not registered.
How To Present with Twitter and Other Backchannels
Review this eBook by Olivia Mitchell and learn how to make the most of media like Twitter and TodaysMeet during your presentation.
E-mail Stations
E-mail stations will be conveniently and centrally located to help you stay in touch while at the convention. Additionally, the Austin Convention Center offers free wireless Internet throughout the facility for those who want to bring their laptop computers and check e-mail during breaks.
I did not receive my badge in the mail. Presenter badges will not be mailed. All presenters must check in at the VIP/Presenter’s Check-In counter to sign-in and pick up their badges.
I’m still working on my presentation therefore cannot turn in my handouts until after conference. You may still turn in your presentation handouts after conference. However, they will be posted two to three weeks after the convention to be accessible by attendees.
If there is an emergency and you are running late or have to cancel your session during convention, please contact Monica Martinez (mmartinez@tcea.org or 512-709-0354).
When do I receive my stipend for presenting? All workshop presenters will receive a stipend for presenting. Stipend amounts are as follows:
90-min workshop - $50
3-hour workshop - $100
6-hour workshop - $150
All stipends will be mailed to your profile mailing address approximately 30 days after the conference.
Note-No stipends are provided for session presentations.
How do I change my profile information? To make changes to your email address, phone, home address, or any other profile information, go to: www.tcea.org. Login to your account and make the necessary changes.
What do I do if I want to present a session or workshop next year?
We will have a Call for Participation in the late spring and it will be announced on our web site. Simply visit the site (www.tcea.org) and fill out the form. The sessions and workshops go through a selection process and you will be notified whether or not your presentation was selected in the fall.
For questions or concerns contact Monica Martinez (512-450-5410 or mmartinez@tcea.org).
