LIBSIG

LIBSIG Constitution

Texas Computer Educators Association

ARTICLE I: NAME AND LOCATION

The name of the organization shall be the Librarians’ Special Interest Group (LIBSIG), a division of the Texas Computer Education Association (TCEA) which is a non-profit corporation, incorporated in the State of Texas. Hereinafter, the Librarians’ Special Interest Group will be referred to as the LIBSIG.

ARTICLE II: PURPOSE AND OBJECTIVES

Section 1. Purpose

The purpose of the LIBSIG shall be consistent with those purposes outlined in the TCEA Bylaws to include, but not limited to:

To promote professional cooperation and communication between librarians, teachers and administrators in order to implement the missions of the library media program, which is to ensure that students and staff are effective users of ideas and information.

To encourage an active interest in technology on levels K-12 throughout the schools in the State of Texas.

To provide an opportunity for librarians to study and keep abreast of any new trends in technology.

To provide a liaison with other organizations involved in the use of technology as an educational tool.

Section 2: Objectives

To interact with state agencies to establish appropriate guidelines for technology in education.

To promote equal opportunities for all students within Texas to experience the benefits and enrichment of technology based information searching.

To encourage the establishment of guidelines for the use of technology in information searching.

To promote the integration of electronic information searching skills throughout the curriculum.

To encourage the establishment of librarians as technology specialists on all levels of education.

To promote sound development directions for technology through program evaluation and research.

ARTICLE III: MEMBERSHIP

Section l. Qualifications

Membership in this association shall be composed primarily of librarians working in the public schools in the State of Texas. This group shall also include professors of library science as well as state agency personnel working directly with libraries and librarians.

ARTICLE IV: DUES

Section 1. Establishment of Dues

Dues for membership shall be determined by majority vote of the membership. All voting members shall be notified in writing sixty (60) days in advance of any pending action to change the dues structure.

Section 2. Membership Period

The membership period shall be for one (1) year beginning in March of each year. Dues shall be payable by March 1 of each year to continue membership. New members joining after March 1 will pay dues for a full year.

Section 3. Delinquency and Cancellation

A procedure will be developed and approved by the Board of Directors which provides adequate notice of membership renewal and establishment of procedures for removal of delinquent membership. Members may not be removed unless dues are delinquent for more than ninety (90) calendar days. Upon determination of delinquency based in adopted procedures a member shall be dropped form the rolls and thereupon forfeit all rights and privileges of membership.

Section 4. Membership Roster

An updated membership roster will be provided to the TCEA Secretary each year by April 1 and November 1.

ARTICLE V: MEETINGS AND VOTING

Section 1. Regular Meetings

Meetings of the LIBSIG will be held 1 time annually during the TCEA State Conference. Meeting dates will be determined and announced in the TECHEDGE, the TCEA publication.

Section 2. Notice of Meetings

Written notice of any called meeting of the voting membership at which official business is to be transacted shall be mailed to each member not less than ten (10) days prior to the date of the meeting.

Section 3. Voting

At all meetings of the voting membership, each member shall have one (1) vote and may take part and vote in person only. A majority vote of those members present and voting shall govern. Voting rights of a member shall not be delegated to another nor exercised by proxy.

Section 4. Voting by Mail

Proposals to be offered to members for a mail vote shall first be approved by the Board of Directors of the LIBSIG. In any mail vote, a majority of those voting shall determine the action.

Section 5. Cancellation of MEETINGS

The Board of Directors of the LIBSIG may cancel any meeting for just cause.

Section 6. Rules of Order

The meetings and procedures of the LIBSIG shall be regulated and controlled according tot he most recent edition of Robert’s Rules of Order for Parliamentary Procedure, except as may be otherwise provided by these Bylaws.

ARTICLE VI: ORGANIZATION STRUCTURE

Section 1. Board of Directors

The Board of Directors of the LIBSIG will consist of:
President
Vice-President/President Elect
Secretary/Treasurer

Section 2. Term of Office

The Vice-President shall be elected annually. The Vice-President shall serve in the office of vice-president for one (1) year and president for one (1) year.

The Secretary/Treasurer shall be elected for a term of two (2) years and shall be eligible for reelection to the same office for one (1) consecutive additional term.

No board member, having served two full consecutive terms shall be eligible for reelection to the same office until at least two (2) years have elapsed since the last term.

Terms of office will begin on April 1 of each year.

ARTICLE VII: OFFICERS

Section 1. Names of the Officers

The officers of the LIBSIG shall be President, Vice-President/President Elect, and Secretary/Treasurer to be elected by the at-large membership of the LIBSIG.

Section 2. Qualifications for Officers

Any regular member in good standing shall be eligible for nomination and election to any office of the LIBSIG.

Section 3. Nomination and Election Procedures

Nominations shall be mailed 90 days prior to the annual meeting. A ballot shall be prepared allowing each member to cast a vote in writing and mailed to all members. Votes shall be tallied and the new slate of officers announced at the business session of the conference meeting.

ARTICLE VIII: DUTIES OF OFFICERS

Section 1. President

The President shall be the chief elected officer of the LIBSIG and serve as Chairperson of the Board of Directors. The President shall preside at all regular and special meetings of the Board of Directors and the membership. The President shall serve as ex-officio member of all committees. The President shall make all required appointments of standing and special committees and trustees, and fill board vacancies as necessary.

The President shall be responsible for conducting, or delegating as appropriate, the only business of the LIBSIG, consistent with current policies and authority granted by the Board of Directors. The President will monitor all official activities of the LIBSIG to assure their adherence to current policies.

At the business meeting, and such other times as are deemed proper, the President shall communicate to the members such matters and make suggestions to promote the welfare and increase the usefulness of the LIBSIG. He/she shall perform such other duties as are necessarily incident to the office of the President or as may be prescribed by the Board of Directors.

The President shall serve on the Steering Committee of TCEA and represent the interests of the LIBSIG therein.

Section 2. Vice-President/President Elect

The Vice-President shall succeed to the Presidency. He/she shall perform the duties of the President in the event of the President’s inability to be present. The Vice-President shall serve as Program Chairperson of all meetings.

Section 3. Secretary/Treasurer

The Secretary/Treasurer will see that minutes are recorded and maintained for all business meetings, special meetings, and each Board of Directors meeting. The Secretary/Treasurer will conduct other routine business of the LIBSIG as delegated by the President or the Board of Directors. He/she shall be responsible for maintaining the membership records.

The TCEA Secretary/Treasurer shall work with the Executive Director regarding fiscal arrangements and shall review all transactions of the State level of the Association on a monthly basis.

The Secretary/Treasurer shall report on the financial condition of the Association at all meetings of the Board of Directors and at the Annual Business Meeting, and at other times when called upon by the Board of Directors. 

At the end of each fiscal year, the Secretary/Treasurer shall work with the Executive Director to direct the preparation of an annual report which shall reflect the annual compiled financial statement conducted by professional individual(s) with demonstrated knowledge of established accounting procedures. The individual(s) conducting the compiled financial statement shall be approved by the Board of Directors prior to conducting the annual compiled financial statement.

LIBSIG Secretary/Treasurer shall direct the preparation of all records. He/she and the LIBSIG President will authorize the payment of all bills provided by the President or delegated by the Board of Directors. The Secretary/Treasurer shall report on the financial condition of the LIBSIG at all meetings and at other times when called upon by the Board of Directors.

ARTICLE IX: STANDING AND SPECIAL COMMITTEES

Section 1. Formation

As the need arises, standing and/or special committees may be formed to assist with the business of the LIBSIG. Any member may serve on any committee. Chairpersons may serve for a maximum period of one (1) year to coincide with the election of officers.

Section 2. Committee Structure

The President of the LIBSIG shall make all appointments of committee chairpersons and members. The Board of Directors shall specify the duties and responsibilities of all standing and special committees.

ARTICLE X: ASSETS AND DISSOLUTION

Section 1. Assets

The LIBSIG shall use its assets only to accomplish the objectives and purposes specified in these Bylaws. No part of said assets shall be distributed to members of the LIBSIG. Any assets remaining upon dissolution of the LIBSIG shall become part of the assets of TCEA.

Section 2. Dissolution

The LIBSIG may be dissolved by a majority vote of the TCEA Board of Directors if the LIBSIG is nonfunctioning or operating in violation of these Bylaws.

ARTICLE X1: AMENDMENTS

These Bylaws may be amended or repealed by a two-thirds vote of the Regular Members present at an Annual Business Meeting of the LIBSIG, duly called and regularly held. Notice of such proposed changes must be sent, in writing, to the members thirty (30) days prior to the meeting, or by a majority vote of the Regular Members voting by a thirty-day mail ballot. Amendments may be proposed by the officers of the LIBSIG, or upon petition of any twenty (20) Regular Members, addressed to an officer of the LIBSIG. The officers shall present all such proposed amendments to the membership.

ARTICLE XII: ADOPTION

These Bylaws shall become effective when adopted by a two-thirds vote of the Regular Members present at an Annual Business Meeting of the LIBSIG and accepted by the TCEA Board of Directors.