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TCEA Responds: Saving High School Seniors’ Digital Work

TCEA responds
Written by Miguel Guhlin

TCEA Responds is a way for you to ask questions and have our team research answers for you. This issue focuses on making students’ digital work portable.

Welcome to TCEA Responds #7.  Submit your own question(s) online. Today’s topic is helping high school seniors take their digital work with them.

tcea respondsDear TCEA Responds:

Our high school seniors are moving on soon. They have data stored in Microsoft OneNote. Do you know if students can easily print all their OneNote tabs at one time to create a hard copy of a notebook to take with them after graduation?

-Gina

Dear Gina:

It’s amazing, isn’t it? The young men and women who arrived just a few short years ago are leaving. But what to do with all their digital files, some of which would help them at their next stop at the university? Some of the old options include:

  • Print all the documents (not very eco-friendly)
  • Saving all files/folders to a USB flash drive (but what if it gets lost or the media is corrupted?)

Let’s explore some possible responses.

Option #1 – Copy Files with Multcloud

While you could print an entire OneNote notebook, another approach would be to have students create a OneDrive account, then use an online utility (free) to copy their OneNote notebook from their school account to their personal OneDrive account. The online utility that they would use is Multcloud.com.

CloudHQ.net and CloudGopher are two other utilities (available at cost) that work great. Note that these approaches work well with any cloud storage solution, including Google Drive and Dropbox. Read more about it here.

TCEA responds

Option #2 – OneNote Export

If copying to OneDrive cloud storage is not an option, then you could export the entire OneNote notebook containing student work as a Word or PDF file. This would allow the student to have a version of the document they can edit. They could then take the Word file(s) and open them in Google Docs or with their free Office 365 account.

Below,  you will see the various export windows depending on what you want to export. Note the different output formats available.

Export Page Export Section Export Notebook
tcea responds tcea reports tcea responds

Choose the Best Option

With all the available tools, there really isn’t a need to print or save work to temporary media that may get corrupted or lost. Cloud storage provides a much better option than copying work in unusable formats. And with tools like Multcloud or CloudHQ, your students can back up data to any location, not just the one where they created it.

 

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About the author

Miguel Guhlin

Director of Professional Development at TCEA
A former director of technology, Miguel brings a unique perspective to TCEA’s professional development team. He specializes in Microsoft’s educational products and has extensive instructional technology experience. A prolific writer, Miguel blogs at Around the Corner and for TCEA’s TechNotes Blog. Miguel earned both his Master’s degree in Bicultural/Bilingual Studies with an ESL Concentration and his B.A. at University of Texas, San Antonio.

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